Doing Business with the City of Raleigh

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Mar 12, 2024 3:11 PM
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Doing Business with the City of Raleigh

📺 Training Video

📑 Training

Registering to Do Business with the City

Raleigh Supplier Connection – Take the 1st step

  • The Raleigh Supplier Connection self-service portal is the single source of information for companies looking to do business with the City of Raleigh
  • Information provided during the registration process will increase the visibility of your company to all departments
  • Register your company through the City's Raleigh Supplier Connection

Supplier Connection Portal

Supplier Connection Informational Youtube Channel

Contract Types under the NC Competitive Bidding Laws

Purchase Contract

  • The purchase of apparatus, supplies, materials, or equipment

Construction or Repair Contract

  • Vertical (Construction of a new building, Renovation of an existing building
  • Horizontal (Utility Lines, Roads, Piers)

Mini-Brooks Act Services N.C.G.S. § 143-64.31

  • Architectural, Engineering, Surveying, Alternative Construction Delivery Methods

Everything Else

  • Services
  • Leases or Purchase of Property

Purchase Contract

purchase of apparatus, supplies, materials, or equipment

  • Procurement process: Invitation to Bid (ITB)
  • Award made to the lowest responsive and responsible Bidder
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Awards exceeding $90,000 must be approved by the City Manager or designee
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Construction Contract

construction or repair services

Is a general contractor license required to complete the work? N.C.G.S. 87-1

  • Procurement process: Request for Proposal (RFP)
  • Award based on evaluation criteria established prior to solicitation release
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Awards exceeding $5,000 and below $500,000 must be approved by the City Manager or designee Awards exceeding $500,000 must be approved by City Council

Professional Services Contract

architectural, engineering, design, surveying, & construction management at risk services

  • Procurement process: Request for Qualification (RFQ)
  • Qualifications based award; price is discussed with the highest ranked qualified company
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Awards exceeding $50,000 and below $300,000 must be approved by the City Manager or designee Awards exceeding $300,000 must be approved by City Council

Services Contract

all other services, leases and purchase of property

  • Procurement process: Request for Proposal (RFP)
  • Award based on evaluation criteria established prior to solicitation release

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Awards exceeding $50,000 and below $300,000 must be approved by the City Manager or designee Awards exceeding $300,000 must be approved by City Council

Submitting a Successful Proposal/Bid

Tips and Best Practices

Thorough Review of Bid Documents

  • Before pre-bid meeting and bring questions to pre-bid
  • General and supplemental conditions
  • Bond and insurance requirements
  • Review and follow all instructions
  • All addenda

Bid Submittal Checklist

  • If not provided, ask for the submittal checklist

Ask Questions When in Doubt

  • Pay attention to deadlines for questions

Dates, Deadlines and Locations

  • Pre-bid meeting date
    • Attend pre-bid meetings (especially if they are mandatory)
    • Ask questions during the meeting (everything is public)
  • Questions due date for addenda
  • Bid opening meeting date
  • Construction duration

Forms

  • Submit all required documents
  • Clear and legible writing
  • Double check dollar amounts and math
  • Check all blanks
  • Check signature requirements and dates
  • Check corporate seal requirements

Minority and Women-Owned Business Enterprise (MWBE) Program

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Mission: The Minority and Women-owned Business Enterprise (MWBE) Program advocates actions, which increase opportunities for historically underutilized businesses and promotes diversity and inclusion in the City of Raleigh (COR) contracting.

The City of Raleigh’s Minority Participation Goals

  • The City of Raleigh encourages and provides equal opportunity for certified Minority and Women-Owned Business Enterprise (MWBE) businesses to participate in all aspects of the City’s contracting and procurement programs to include - Professional Services; Goods, and Other Services; and Construction.
  • Construction Projects $300K and above:
    • The City has adopted a goal of 15% for participation by minority and women-owned businesses in order to reach the stated goal.

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The City does not certify businesses but recognizes NCDOA/HUB and NCDOT/DBE certifications.

City of Raleigh – MWBE Program Benefits

  • Information and technical assistance regarding HUB and DBE certifications
  • Marketing Tools - increase exposure for your business and procurement opportunities
  • Raleigh Supplier Connect– register as an official City vendor or supplier
  • Advertising for Construction Bids, RFP’s and RFQ’s - receive advanced notification
  • Quarterly Workshops - FREE and covering a broad range of topics
  • Outreach Events – information and ideas to help you succeed and networking
  • Annual Small Business Expo – FREE event to network with contacts from the City of Raleigh, Wake County Public School System, local non-profit governmental agencies, and general contractors seeking subcontractors & vendors

City of Raleigh MWBE Participation

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City of Raleigh Bookmarks

  • Sign up for MWBE email notifications
  • Find upcoming events
  • View FAQ
  • Read updates on our Disparity Study
  • Stay Connected!
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Contact City of Raleigh

MWBE Program:

  • Program Manager: Lekesha Shaw
  • Program Coordinators: Alisha Puckett, Pam Adderley, Maria Torres, Courtney Jemison
  • Phone/Email: (919) 996-5740 mwbe@raleighnc.gov

Procurement Department:

📄 Training PDF

Doing Business with the City of Raleigh.pdf604.7KB